Program Assistant II (UCP IV)

University of Connecticut Honors Program
Programming and Residential Life

Program Assistant II (UCP IV)   |   Search # 2015274

SUMMARY

Under the direction of the Assistant Director for Honors Programming and Residential Life, provides responsible administrative support as well as significant program support for Honors Program curricular and co-curricular events and activities. This individual will provide programming and event-planning coordination and support, serve as a resource to honors students and honors student organizations, participate in the application of outreach strategies to undergraduate students that promote engagement, provide office management support including budget tracking, along with other program duties as required.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

1. Assists in the planning and coordination of activities and events that support the curricular and co-curricular goals of the Honors Program. This activity includes processing program proposals, supporting advertising and outreach efforts, and managing event planning and logistics.
2. Performs office management duties that include: supervising a variety of student employees; managing the administrative processes of the Programming and Events office; maintaining complex filing systems, including fiscal and student records. As appropriate, may support the Assistant Director in other office management areas.
3. Tracks and reconciles budget expenditures within an approved program budget. Assists in the preparation of future year budgets.
4. Arranges and coordinates travel for members of the Programming and Events team and other staff and/or students, and processes reimbursements, as appropriate.
5. Schedules, coordinates, and prepares materials for undergraduate student workshops. May present/facilitate workshops as needed.
6. Receives program proposals and award applications; makes referrals to appropriate personnel for review; maintains related filing system.
7. Assists in assessment efforts in Honors, including data collection, analysis, and report drafting, requiring knowledge of program objectives.
8. Serves as a resource to individual students and Honors student organizations on matters related to administrative procedures and best practices.
9. Works with and facilitates leadership of Honors student groups which may include, but is not limited to: LIA, HIPS, PATH, HiBA, HASB, and Honors Council. May advise student groups as needed.
10. Compiles and maintains collection of resource materials and program information for Honors programming and events, including program proposals and evaluation materials.
11. Acts as a liaison with the Admissions Office; assists with the coordination of prospective student visits; attends Husky-for-a-Day visits as a representative of the Honors Program.
12. Participates in the coordination of the Honors community by advertising housing opportunities to students. Coordinates the housing application process and room assignments with Residential Life.
13. Attends weekly community meetings with Residential Life partners; takes accurate notes and maintains meeting files.
14. Assists with Orientation of incoming students, advising students as needed. Prepares resource materials and program information as needed.
15. As directed, acts for and represents the Assistant Director to other University offices, the public or outside agencies on a wide range of administrative and program matters.
16. Manages communications with students and other constituents regarding program collaboration and assists in the marketing and communication of Honors Program activities to students, faculty, advisors, and other administrators.
17. Coordinates program logistics and provides administrative support for program staff, including on-site supervision of events, oversight of facilities use, and support with problem resolution.
18. Performs related duties as required.

 MINIMUM QUALIFICATIONS

1. Bachelor’s degree in an appropriate field.
2. Three to five years related experience providing administrative and/or program support.
3. Demonstrated considerable knowledge of administrative methods.
4. Demonstrated ability to independently provide significant program support, including budget tracking, and regularly exercise judgment on a wide variety of administrative matters.
5. Excellent interpersonal and organizational skills.
6. Excellent written and oral communication skills.
7. Ability to host and participate in programming and events on evenings and weekends.
8. Experience working with diverse constituencies.

PREFERRED QUALIFICATIONS

1. Master’s Degree.
2. Experience in an undergraduate Honors program or college, as a student or staff member.
3. Experience at a large university.
4. Experience in large event-planning, including advertising.
5. Experience working with high-achieving undergraduate students in a professional capacity.
6. Experience in undergraduate student programming.
7. Ability to travel in a professional capacity.
8. Experience in designing or updating web pages and social media using relevant software (e.g., WordPress, HootSuite, Qualtrics).
9. Experience working with residential and/or learning communities.

Appointment: This is a permanent, full-time, 12 month position. Review of applications will begin immediately.

Application: Please apply online through Husky Hire (http://jobs.uconn.edu/) and submit a cover letter, resume and contact information for at least three professional references.  Screening will begin immediately.  Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check.  (Search # 2015274).

This job posting is scheduled to be removed at 11:59 PM eastern on February 5, 2015.